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Legal Secretary / Administration Assistant

Frettens is looking for a Legal Secretary / Administration Assistant to join our Commercial Property team in Christchurch.

The successful applicant will be working as part of a team assisting fee earners with the ability to be able to manage portfolios of properties with supervision. The role will provide an opportunity to become involved with a wide variety of work within the commercial property department and will include landlord and tenant, acquisitions and disposals and option agreements.

Key Tasks and Responsibilities

  • File creation and client care correspondence.
  • Dealing with client onboarding to include obtaining ID from clients to comply with AML regulations and keeping fee earners updated as to progress.
  • Making and receiving telephone calls, and dealing with routine client enquiries and communications
  • Dealing with audio dictations from fee earners.
  • Attending meetings and taking notes.
  • Obtaining title documents.
  • Submitting searches.
  • Preparing Stamp Duty Land Tax forms.
  • Preparing all necessary accounts forms and understanding client ledgers.
  • Preparing invoices and sending to clients.
  • Preparing Land Registry applications and dealing with requisitions.
  • Dealing with pre‐completion requisitions.
  • File closing.
  • Meeting with clients to obtain signed documents.
  • Use the case management system effectively to achieve maximum efficiency.
  • Attend training sessions internally and externally when required.
  • Escalate any expressions of dissatisfaction from clients or work providers to the supervising fee earners and if appropriate the Head of Department.

What is it like to work at Frettens?

We are committed to creating the best possible working environment for our team.

Trust, communication, flexibility and progression are at the heart of everything we do. For that reason, they feature heavily every time we ask the team what they love about working at Frettens.

See what your future colleagues have to say about what it’s like to work here in the video below:

Want to grow with us?

We’ve grown by 60% in the last three years and our team have grown with us, with numerous promotions and qualifications along the way.

We have a clear and exciting vision of where we want to go in the next few years and we want the right people to become part of that.

Everyone has regular career progression reviews and a personalised plan. Tell us where you want to go and we will help you get there.


“Without brilliant IT our brilliant staff can’t be brilliant.” Matthew Fretten

We invest heavily in IT to make our teams lives easier and allow them to work more efficiently.

Tens of thousands of people use our website and read our articles every month which leads to an abundance of varied work from across the country.

Job Specification

A full job specification can be downloaded here.

Salary and Benefits

Salary is negotiable dependent on experience. Frettens offer a wide range of benefits.


To apply for this position please email your CV with a covering letter to Catharine Snow, Operations Manager.